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Executive Assistant – Boldly

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About the position

As an executive assistant and employee of Boldly, you will play a pivotal role in supporting our clients by providing top-notch administrative support tailored to their unique needs. You’ll have the opportunity to choose the clients you work with based on company values and your preferences. You’ll also create long-term partnerships with the executives that you assist while gaining valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

  • Maintaining appointment schedules and calendars
  • Planning and scheduling meetings, conferences, and travel
  • Making travel arrangements including flight and hotel bookings
  • Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
  • Managing multiple email inboxes for executives
  • Managing expenses
  • Providing customer/supplier support
  • Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in an administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

  • A minimum of 7 years of direct hands-on experience in an administrative support position such as an executive assistant, virtual assistant, or senior administrative assistant (general admin experience as part of another role will not qualify)
  • A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
  • A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
  • A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
  • Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
  • Ability to multitask with ease and prioritize work as needed
  • Highly organized with excellent time management skills
  • Ability to learn new tools quickly
  • Excellent interpersonal communication
  • Strong writing skills
  • Ability to work independently and under the pressure of deadlines
  • Solution driven!