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Executive Assistant – Ochin

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Position Overview

The Executive Assistant (EA) is a professional-level role that serves as a partner to OCHIN Executives. In addition to

providing high-quality administrative support, the EA is a critical thinker who understands the workings of the

organization and their executives’ needs, work styles, and priorities. The EA coordinates work and problem solving

among team members and departments while ensuring high integrity, sound judgment and confidentiality in various

situations. They have strong written and verbal communication skills, administrative and organization skills, are self-

motivated, professional, proactive, collaborative, and capable of prioritizing tasks in a fast-paced environment.

 

Essential Duties

  • Provide high-level, organized, and detail-oriented executive-level support while ensuring thoroughness, quality, and accuracy.
  • Assess details, anticipate needed action, and take appropriate steps to assist in day-to-day activities and unexpected needs, providing the executive time to focus on priorities.
  • Assist the executives with prioritizing deliverables, meeting deadlines, and avoiding bottlenecks.
  • Triage questions and concerns to appropriate individuals or departments.
  • Prepare, review, and revise written reports and presentations for the executives’ review.
  • Coordinate internal and member-facing meetings, including scheduling, drafting agendas, assembling and distributing meeting materials. Manage meeting logistics, including recording and summarizing minutes.
  • Draft executive communications to leaders, staff, and external organizations.
  • Conduct research and synthesize findings.
  • Collect and maintain data files and distribute reports, ensuring accuracy and completeness.
  • Manage the executive’s complex schedule to ensure maximum efficiency.
  • Manage, coordinate, and arrange executive travel, prepare travel itineraries, and reconcile expenses.
  • Identify risks and opportunities for efficiency and improvement and collaborate with key stakeholders on resolution.
  • Organize and provide logistical support for in-person and virtual events as needed.
  • Collaborate with the EA Team to ensure seamless executive support.
  • Maintain the utmost integrity, confidentiality, and discretion when interfacing with others.
  • Other duties as assigned by the Supervisor of Administrative Services and executives.
Requirements
  • An associate degree or equivalent in college education and experience required
  • Five (5) to eight (8) years of relevant experience
  • Experience working with senior executives
  • Advanced writing and communication experience
  • Advanced proficiency with Microsoft programs (Outlook, Word, PowerPoint, and Excel)
  • Talent in organizing, prioritizing, and managing multiple tasks at once
  • Excellent customer service skills
  • Ability to work independently and in a virtual work environment

 

Base Pay Overview

The typical offer range for this role is minimum to midpoint, ($70,214 – $87,767) with the midpoint representing the average pay in a national market scope for this position.